Office 365 vs Exchange 2016: What’s the Difference?

Office 365 vs Exchange 2016: What’s the Difference?

Businesses are moving to the cloud. The proof is in the numbers.

Small business workload has gone down by more than 40%. And in a study conducted by Microsoft, 82% of businesses reported reduced costs.

Investing in the right cloud-based solution will save your organisation time and money. Investing in the wrong one will be a drain on your resources.

Most small to medium-sized businesses rely heavily on streamlined collaboration and communication tools.

Let’s focus on two popular cloud-based solutions: Office 365 vs Exchange.

So how do you determine the best solution when moving to the cloud?

Determine How Much Control Your Business Needs

Begin taking inventory of your existing platforms and requirements. A business that hosts its email servers will have different IT needs than a company starting from scratch.

Deciding how best to manage your environment in the cloud, involves an understanding of your top priorities.

Below are some tips on how to go about developing and executing a solid plan.


Does your business depend on consistent access to email and data? There will be an increased need for synchronisation across devices.

Security should be a top priority if your business handles a large amount of online traffic and commercial transactions.

Your IT infrastructure needs to be protected through a company that provides a secure environment. Managed cloud hostings offer an added layer of security.

Cost Savings

Minimise downtime and maintenance. A managed cloud solution will result in less costly IT support.

Long-Term Benefits

A business’s IT requirements often change with time. To keep up with those changes, weigh the long-term operational and commercial advantages. Migrating to a hosted cloud environment also provides increased flexibility and management.

Exchange Server: Self-Hosted vs Cloud Computing

Exchange Server is a mail and calendaring server that has been on the market for 25 years. Exchange Server’s self-hosted software package runs on Windows. The result is an increase in hardware and licensing fees. Managing it on-site is expensive and time-consuming.

Exchange’s migration to the public cloud has made it more accessible. Organisations can take advantage of its sophisticated email capabilities and tools. Purchasing it as a hosted service allows for hassle-free management.

Gone are the days of increased IT costs and server-side complexities.

Both Exchange and Office 365 solutions run on Microsoft’s Exchange Server platform. They offer a variety of advantages designed to meet your organisation’s particular needs.

Exchange 2016: A Secure and Smarter Inbox

Exchange 2016 packs a powerful punch for businesses that are in need of a Microsoft email hosting solution.

Benefits range from simplified architecture to enhanced security features. The result? A smarter and safer inbox, combined with advanced collaboration tools.

Let’s explore the benefits in more detail.

Exchange vs Outlook

Outlook is an email application installed directly on your computer. It can also be used online. Outlook features an improved UI and is easy to navigate. Added bonuses include faster search, calendar management and better support across all devices.

Organise Your Calendar

Exchange’s calendar goes beyond the basics of scheduling. You can automatically receive location-based meeting suggestions. Planning a business trip? Schedule hotel reservation reminders, or flights through your inbox.

Customised Add-Ins

The desktop and online versions of Outlook provide access to a more customised inbox. You can manage a variety of applications that will make your inbox more useful.

Do you want to read emails in another language? Are you looking for lost emails? Outlook’s comprehensive add-in applications offer something for everyone.

Security and Compliance

Data Loss Prevention (DLP) is designed to ensure sensitive and confidential data handling. Exchange 2016 comes equipped with more conditional types, resulting in increased control. Enhanced auditing allows for detailed reporting and seamless integration with third-party tools.

Better Collaboration

Say goodbye to version control disasters. Take advantage of sharing and coauthoring benefits through SharePoint and OneDrive. Documents can be attached as a link for items being viewed or edited.

Looking for a Complete Cloud-Based Platform? Office 365 Is Your Best Bet!

A staggering 120 million business users rely on Office 365. It includes Microsoft email hosting and cloud-based access to its full library of applications.

Its wide range of features and flexible monthly plans can be used on almost any device.

Office 365 is a great solution for small to medium-sized businesses that need more than email.

Content Sharing and Creation

Content-based projects requiring sharing with clients and colleagues will enjoy using Office 365. It offers services designed to collaborate on content-based projects.

Simple and Reliable

No IT staff on-site? No problem!

You don’t have to worry about installing complex systems or learning new software. Office 365 is easy to use and works flawlessly with its host of applications.

Flexible Pricing

There are monthly pricing plans available based on your organisation’s needs.

Do you want access to Office 365 apps, but don’t need a business email? What about access to all Office applications plus other business services, such as Exchange, One Drive and SharePoint? Or perhaps you only need Microsoft’s email and hosting services?

Office 365 has you covered.

Secure and Always Up-To-Date

Office 365 is secure, and your data is safeguarded in the cloud, 24/7. Your email, networks, and data are protected from spam and malware. All upgrades are free unless you’re planning on adding additional services.

Office 365 vs Exchange: The Choice Is Yours

Every company has different needs. If you need a complete set of productivity, collaboration and content creation business applications, go with Office 365. If you’re looking for or a stable email solution that offers control, choose Exchange.

Still deciding and need to take a closer look? For more information on Office 365 vs Exchange, visit us here.

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